Do you want meaningful work that makes a difference in people's lives? Welcome to the municipality that is far from average!

Botkyrka Municipality is the sixth largest municipality in Stockholm County and consists of the districts of Alby, Fittja, Hallunda, Norsborg, Tullinge, Tumba, Vårsta, and Grödinge. Botkyrka Municipality has approximately 95,000 inhabitants and over 6,400 employees.

The Education Administration is responsible for preschools, after-school care, primary schools, high schools, and adapted primary and secondary schools. We have over 3,200 employees at 45 preschools, 22 primary schools, and four high schools. There is a strong commitment here to ensure that all children and students receive high-quality education, the opportunity to develop, and to reach their full potential. In Botkyrka, we see that success in school is the key to a good life and the strongest protective factor for the future.

Description

The role is central to ensuring that the daily operations of the school run smoothly and efficiently.

You contribute to the school's operations focusing on its core mission – to provide students with the best possible education. If you are someone who enjoys juggling many tasks, is solution-oriented, and has a genuine interest in the world of education, then this job is for you.

Responsibilities

Your tasks will be varied. You play a significant role in making the workplace function well and thrive. Your main tasks will include:

• Reception and service: Welcoming visitors, answering the phone, and managing emails and mail. Providing information to students, guardians, and staff.
• Student administration: Managing enrollment, interruptions, and transitions for students. Updating student registers and group systems.
• Staff administration: Supporting the introduction of new staff, including new substitutes. Managing schedules, substitute procurement, and staff absences.
• Finance and purchasing: Handling financial administration, e.g., invoice management and orders. Keeping track of budget materials and cost monitoring.
• Documentation and archiving: Ensuring correct documentation according to GDPR and the school's routines. Archiving documents.
• Support to school management: Assisting in planning staff activities. Coordinating internal and external contacts.

Qualifications

• High school diploma, preferably with an administrative focus.
• Experience in administrative work, preferably within education.
• Good computer skills and knowledge of administrative systems (e.g., Edlevo, Vklass, Proceedo).
• Ability to work in a structured, independent manner with a high sense of service.
• Good communication skills in spoken and written Swedish.

Conditions

The position is part-time, 50%, permanent. It is a vacation position with start date by agreement, preferably February 25. Working hours are distributed over four days, between 7 AM and 12 PM. We prefer some flexibility as certain meetings may be scheduled in the afternoon. A probationary period may apply.

For positions in the Education Administration in Botkyrka Municipality, you as a prospective employee will undergo a background check. Read more about background checks here: https://www.botkyrka.se/bakgrundskontroll (https://www.botkyrka.se/bakgrundskontroll)

About us

Botkyrka is a municipality full of contrasts where the urban suburb meets the countryside's forests, meadows, lakes, and coastal areas. Over 100 languages are spoken here, and people from all over the world live and work.

We offer an inspiring workplace full of opportunities where we together create the best conditions for a sustainable future.

We have good and secure working conditions with collective agreements and several benefits to ensure you thrive and develop at work. Read more here: https://www.botkyrka.se/jobb-och-vuxenutbildning/jobba-hos-oss/vart-arbetsgivarerbjudande (https://www.botkyrka.se/jobb-och-vuxenutbildning/jobba-hos-oss/vart-arbetsgivarerbjudande)

Additional information

For positions within, for example, care-school-social services in Botkyrka Municipality, you as a prospective employee need to show a certificate from the Police's criminal record.

We work with competence-based recruitment to ensure the quality of the recruitment process and thereby counteract discrimination.

We kindly decline contact from recruitment and staffing companies in connection with this recruitment.